The Clerk of the Board is responsible for setting the Board’s agendas, scheduling public hearings and bid openings, and recording all actions of the Board, which are then preserved as permanent records in the Commissioners’ journals. The Clerk is responsible for the County's public records policy and directs records retention and microfilming activities. The Clerk of the Board receives administrative supervision from the Erie County Administrator.
As part of the continuing effort to cut costs, staffing has been reduced to one part-time and three full-time employees in this office. During 2010, all employees in the Clerk's office and Microfilm Department took forty hours of unpaid furlough leave.
In 2010, 537 resolutions were adopted, ranging in scope from providing for the day-to-day operation, services, and maintenance of County facilities, to the maintenance and construction of bridges, ditches, roads, sewer and water lines; technology upgrades in County offices; necessary legislation to place levies for Serving Our Seniors and the Health District on the November ballot; supporting the operations of the Erie-Ottawa Airport Authority and the Erie County Economic Development Corporation; renovations to the Erie County Care Facility, in cooperation with Stein Hospice; establishing electric and natural gas aggregation programs for township residents; setting County policies; and submitting grant applications for victims assistance, criminal justice, mental health, quality of life programs for families and the community (such as the Conestoga program and Wraparound); home rehabilitation, ADA compliance, and recycling programs; contracts for the demolition of abandoned property with funds from the Neighborhood Stabilization Program and the upgrading of homes using Lead-Based Paint Hazard Control Grant dollars.
In addition to documenting Commission meetings and Board decisions, the Clerk also serves as recording secretary for the Investment Board, Records Commission, Extraordinary Fee Committee, Access Management Board of Appeals, and the Regional Water Advisory Board on a rotating basis.
The Clerk, along with other employees in this office, are affiliated with professional organizations that provide networking opportunities and continuing education, including Leadership Erie County, the County Archivists and Records Managers Association (CARMA) and serving on the Executive Board of the County Commissioners’ Clerks and Engineers’ Administrative Professionals Association of Ohio (CCC/EAPA).
The Microfilm Department, operating as part of the Clerk’s Office and working closely with the Ohio Historical Society, manages records retention for the County’s elected officials and those departments under the umbrella of the County Commissioners. Documents are prepared, filmed, and processed, and the security film is stored within this department, creating permanent archival records. The filmed documents are then disposed of according to regulations.
During 2010, over 436,000 documents were filmed in this office, and nearly 1,061 cubic feet of records were disposed of in compliance with Ohio Historical Society standards.
The County switchboard is also located in this department, providing general information to citizens regarding most departments, boards and activities throughout the entire County, and maintaining the operation of over 700 phone lines serving County offices.