Clerk of the Board

2017 Annual Report

The Clerk of the Board is responsible for setting the Board’s agendas, scheduling public hearings and bid openings, and recording all actions of the Board, which are then preserved as permanent records in the Commissioners’ journals.  The Clerk is responsible for the County’s public records policy and directs records retention and microfilming activities.  She receives administrative supervision from the Erie County Administrator.

Staffing has been reduced two full-time and two part-time employees in this office, providing coverage at the County’s switchboard and clerical assistance to the Commissioners, County Administrator and the Assistant Prosecutor assigned to the Commissioners.  The County switchboard is also located in this department, providing general information to citizens regarding most departments, boards and activities throughout the entire County.

In 2017, 55 Commission meetings were held and 594 resolutions were adopted, ranging in scope from providing for the day-to-day operation, services, and maintenance of County facilities, to the maintenance and construction of bridges, ditches, roads, sewer and water lines; supporting the operations of the Erie-Ottawa International Airport, Erie County Economic Development Corporation; submitting grant applications for victims assistance, criminal justice, mental health, and quality of life programs for families and the community; providing local support for area businesses and service groups such as Habitat for Humanity, Serving Our Seniors, Safe Harbour Domestic Violence Shelter, the Trust for Public Land, and Volunteers of America, and cooperating with ODOT on construction projects.

In addition to documenting Commission meetings and Board decisions, the Clerk also serves as recording secretary for the Investment Board, Council of Governments, Records Commission, Access Management Board of Appeals, Extraordinary Fee Committee and the Regional Water Advisory Board on a rotating basis.

The Clerk, along with other employees in this office, is affiliated with professional organizations that provide networking opportunities and continuing education, including the County Archivists and Records Managers Association (CARMA), and serving on the executive boards of the County Commissioners’ Clerks and Engineers’ Administrative Professionals Association of Ohio (CCC/EAPA), Leadership Erie County and the Salvation Army.

Microfilm Department

The Microfilm Department, operating as part of the Clerk’s Office and working closely with the Ohio History Connection, manages records retention for the County’s elected officials and those departments under the umbrella of the County Commissioners.  Three employees in the department – a Records Manager and two Microfilm Operators – prepare, film, and process documents.  Security film is stored within this department, creating permanent archival records.  The filmed documents are then disposed of according to regulations.

During 2017, nearly 370,000 documents were filmed in this office, and 1,684 cubic feet of records were disposed of in compliance with Ohio History Connection standards. 

Public Records Costs

  • 8 1/2" x 11" $.05 per sheet
  • 8 1/2" x 14" $.05 per sheet
  • 11" x 17" $.15 per sheet
  • Color copies $.25 per sheet
  • Plats, maps or unusual copies - reasonable cost to be determined by individual departments.
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